Single Person Needs

The system must be able to schedule a block of time
and allow entry of details for that time slot. 
   o time slots can be as little as 15 minutes and 
     don't have an upper boundary on length
     
The system must be able to define recurring blocks 
of time (daily, weekly, monthly, etc). 

The system must be able to view the calendar in a 
per day, work week, 7 day week, or month basis. 
   o should have the ability to run a report and
     just list the activities in a certain date 
     range.

The system must have ability to create calendar items
that aren't scheduled for a specific time during the 
day but mainly serve as a reminder associated with a 
specific day (or set of days). 

The system must allow for an individual's calendar 
items to be entered and viewed offline.

Multi-Person Needs

The sytem must have calendars definable for every 
person in the company. 
   o should be able to define calendars for abstract 
     "things" (e.g., conference room, projector, 
     release train, etc.).

The system must allow one person to view other 
calendars. 

The system should be able to view multiple calendars 
overlaid atop each other (eg, viewing a composite 
schedule for a group of people looking for overlaps 
in vacation times). 
   o should be able to save off which calendars 
     defined the grouping being viewed so that the 
     same grouping can be queried later for a 
     different (or the same) time range

The system  must be allowed to define time blocks 
that hide details of the item so that others can't 
see it.   

The system must have the ability to invite others 
to partipate in an activity at a specific time. 
   o should show that others have conflict with a 
     proposed time slot before entering the proposal 
   o could do a search and find the first available
     time slot open for all invitees 
   o should have ability for invitee to respond and 
     have sender be notified of response

Project-Centric Needs

The system  must allow for someone (sys admin?) to 
enter in activities that appear on everyone's 
calendar (i.e., holidays, company meetings, etc.)
These items probably appear as notes for a 
specific day(s) versus as an actual block of time. 
    
The system should have the inherent ability to 
define which projects are being worked on by a 
person on a given date. These project assignments 
should be entered by either the individual or 
perhaps that person's functional manager. The 
idea is to be able to determine individual's focus 
for a given length of time as planning is being 
done. This type of capability could be simulated 
by a generic mechanism to define blocks of time, 
but this "project information" probably has 
different characteristics that a normal time block 
(e.g., a day slated to work on Project X wouldn't 
show that person booked the entire day such that 
other meeting proposals would show conflicts; 
however other project assignments would show 
conflicts). The capability also would need the 
ability for a person to be assigned to work on 
multiple projects on a given day (ie, the level 
of granularity probably needs to be in hours).

Environment/Platforms

The system must be used by everyone in the company. 
Since it may be impracticle to get everyone to 
migrate off their favorite calendaring system, the 
tool must be easily synchronized (i.e., on a daily 
on semi-daily basis) with the following commonly 
used calendaring tools: 
   o MS Outlook 
   o Others? 

The tool must be available on Windows  NT.